FERPA + Student's Rights

Notification of Student Rights under Family Educational Rights and Privacy Act (FERPA)
Casa Loma College adheres to a policy of compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA). 20 U.S.C. 1232g. Educational records, as defined by FERPA, includes all records that schools or education agencies maintain about students. FERPA affords students certain rights with respect to their educational records. These rights include:

1. The right to inspect and review their records. Students should contact the Registrar’s Office to determine the location of appropriate records and the procedure for reviewing such records.

2. The right to request that records believed to be inaccurate or misleading be amended. The request should be submitted in writing to the Registrar’s Office responsible for maintaining the record. If the request for change is denied, the student has a right to a hearing on the issue.

3. The right to consent to disclosures of personally identifiable information contained in the student's education records. Generally, the College must have written permission from the student before releasing any information from the student's record. FERPA does however authorize disclosure without consent in certain situations. For example, disclosure without consent can be made to school officials with a legitimate educational interest in the record. Since clinical sites are considered an agent of the College, we would release non-directory information.

4. The right to file a complaint with the U.S. Department of Education if they feel their rights are being violated. The complaint should be in writing and sent to: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202-4605.

A school official is a person employed by CLC in an administrative, supervisory, academic, research or support staff position; a person or company with whom CLC has contracted (such as an auditor, attorney or collection agent); a student serving on an official committee (such as grievance or disciplinary committee) or assisting another school official in performing his/her tasks. A school official has a legitimate educational interest if he/she must review the educational record in order to fulfill his/her official responsibilities.

Upon request, CLC will disclose education records without consent to officials of another school in which the student seeks or intends to enroll.

CLC may also disclose "directory" information without the student's prior consent. Directory information has been defined as:

Student Name
Address
Email
Telephone number
Major field of study, including name of program, certification, CEU
Photographs
Dates of Attendance
Degrees, Diplomas, Certificates awarded and dates awarded.
Enrollment status (Full-time or part-time)
Previous education institutions attended

Students have the right to prevent directory information from being released. In order to maintain directory information as confidential, a student must sign a Directory Restriction Form at the Registrar’s Office by the end of the first week of each level/semester/module term for which the restriction is to be in place.
For additional information or to review the complete text of the CLC FERPA policy, contact the Office of the Registrar, Van Nuys Campus.

Helpful Link
Family Policy Compliance Office (FERPA Home Page)
http://www2.ed.gov/policy/gen/guid/fpco/index.html

Helpful Resource
Please see form for download FERPA 2010 Brochure